Two River Little League: TRLL Constitution
LITTLE LEAGUE CONSTITUTION
This organization shall be known as the Two River Little League, hereinafter referred to as the “Two River Little League”
ARTICLE I – OBJECTIVE
SECTION 1 The objective of the Two River Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.
SECTION 2 To achieve this objective, the Two River Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Two River Little League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE II - MEMBERSHIP ELEGIBILITY.
Any person sincerely interested in active participation to further the objective of this Two River Little League may apply to become a Member.
Classes. There shall be the following classes of Members:
(a) Player Members. Any player candidate meeting the requirements of the Two River Little League shall be eligible to compete for participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Two River Little League. Player Members must participate in seventy-five (75%) percent of their regular season games to be eligible for any post season play.
(b) Regular Members. Any adult person actively interested in furthering the objectives of the Two River Little League may become a Regular Member upon election. Regular Members may be issued a card numbered in sequential order annually. The secretary shall maintain the roll of membership to qualify voting members.Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.
(c) Volunteer Members. All Volunteer Members must pass a strict screening to insure safety for The Two River Little League and it’s members.
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Two River Little League.
(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball/softball program.
SECTION 4 Suspension or Termination.
Membership may be terminated by resignation or action of the Board of Directors as follows.(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Two River Little League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).
ARTICLE III - GENERAL MEMBERSHIP MEETINGS
Definition. A General Membership Meeting is any meeting of the membership of the league. A minimum of one per year (Annual Meeting, see Section 6) is required.
SECTION 2 Notice of Meeting. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least twenty-one (21)days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.
SECTION 3 Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of one fifth (20 percent) of the members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.
SECTION 4 Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings.
SECTION 5 Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
SECTION 6 Annual Meeting of the Members. The Annual Meeting of the Members of the Two River Little League shall be held the third Wednesday of November at 7 p.m. each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting. (a) The Membership shall receive at the Annual Meeting of the Members of the Two River Little League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:(1) The condition of the Two River Little League, to be presented by the President or his designate; (2) A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the Two River Little League, and the name of the financial institution in which such funds are maintained; (3) The whole amount of real and personal property owned by the Two River Little League, where located, and where and how invested; (4) For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and themanner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made; (5) The names of the persons who have been admitted to regular membership in the Two River Little League during such year. This report shall be filed with the records of the Two River Little League and entered in the minutes of the proceedings of the Annual Meeting. Acopy of such report shall be forwarded to Little League International. (b) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of Directors elected shall be not less than seven (7).(c) After the Board of Directors is elected, the Board shall meet to elect the officers. After the election, the Board of Directors shall assume the performance of its duties on December 1st The Board’s term of office shall continue until its successors are elected and qualified under this section.(d) The Officers of the Board of Directors shall include, at a minimum, the President, Vice President, Treasurer, Secretary, Game Scheduler, Umpire Scheduler, Player’s Agent, Safety Officer and a Marketing Coordinator.
SECTION 7 Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of one (1) Member, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than twenty-one (21) days after the request is received by the President or Secretary.
ARTICLE IV - BOARD OF DIRECTORS & TERMS
SECTION 1 Authority. The management of the property and affairs of the Two River Little League shall be vested in the Board of Directors.
SECTION 2 Increase in number.
The number of Board of Directors so fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.
SECTION 3 Vacancies.
If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.
SECTION 4 Board Meetings, Notice and Quorum.
Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and on such days thereafter as shall be determined by the Board.(a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.(b) Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least 21 day(s) before the time appointed for the meeting to the last recorded address of each Director.(c) The Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted.(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings.
SECTION 5 Duties and Powers.
The Board of Directors shall have the power to appoint such standing committees, as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Two River Little League as it may deem proper, provided such rules and regulations do not conflict with this Constitution.The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Two River Little League in accordance with the procedure set forth in Article III, Section 4 (a, b).
ARTICLE V - DUTIES AND POWERS OF THE BOARD
SECTION 1 Appointments.
The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
SECTION 2 President. (TWO YEAR TERM)
The President shall: (a) Conduct the affairs of the Two River Little League and execute the policies established by the Board of Directors.(b) Present a report of the condition of the Two River Little League at the Annual Meeting.(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Two River Little League.(d) Be responsible for the conduct of the Two River Little League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Two River Little League by that organization. (e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Two River Little League such contracts and leases they may receive and which have had prior approval of the Board.(f) Investigate complaints, irregularities and conditions detrimental to the Two River Little League and report thereon to the Board or Executive Committee as circumstances warrant (g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof. (h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidateand certify to residence and age eligibility before the player may be accepted for tryouts and selection.
SECTION 3 Vice President. (TWO YEAR TERM)
The Vice President shall:(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
SECTION 4 Secretary. (TWO YEAR TERM)
The Secretary shall:(a) Be responsible for recording the activities of the Two River League and maintain appropriate files, mailing lists and necessary records. (b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.(c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Two River Little League, the Board of Directors and Committees. (d) Issue membership cards to Regular Members, if approved by the Board of Directors. (e) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to berecorded in a book kept for that purpose. (f) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.(g) Notify Members, Directors, Officers and committee members of their election or appointment.
SECTION 5 Treasurer. (TWO YEAR TERM)
The Treasurer shall: (a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors. (b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.(c) Keep records for the receipt and disbursement of all moneys and securities of the Two River Little League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting. (e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.
SECTION 6 Player Agent. (ONE YEAR TERM)
The Player Agent shall:(a) Record all player transactions and maintain an accurate and up-to-date record thereof.(b) Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.(c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.(d) Prepare the Player Agent’s list.(e) Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.(f) Notify Little League International of any subsequent player replacements or trades. (g) Administer the divisional player pool.
SECTION 7 Safety Officer. (ONE YEAR TERM)
The Safety Officer shall:(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Two River Little League.(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:(1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteer. (2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities. (3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices,and follow-up information on medical and other data is forwarded as available.
SECTION 8 Game Scheduler. (TWO YEAR TERM)
The Game Scheduler shall: (a) schedule the season schedule for all of the towns in Two River Little League at each level. (b) Taking into consideration specific town requests. (c) Serve as the contact person for Little League International.
SECTION 9 Umpire Coordinator. (TWO YEAR TERM)
The Umpire Coordinator shall: (a) shall recruit, interview and appointment a staff of umpire. When appointed, the staff of umpires shall be under the personal direction of the Two River League President, assisted by the Umpire Coordinator who shall train, observe and schedule the staff.
SECTION 10 League Information Officer. (TWO YEAR TERM)
The League Information Officer shall: (a) Set up and manage the league’s official website (site authorized by Little League International); (b) Set up online registration and ensure the league rosters are uploaded to Little League;(c) Assign online administrative rights to other local volunteers;(d) Encourage creation of team web sites to managers, coaches, and parents; (e) Ensure that league news and scores are updated online on a regular basis;(f) Collect, post, and distribute important information on league activities including direct dissemination of fundraising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media;(g) Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated. (h) Solicits and secures local sponsorships to support league operations (i) Collects and reviews sponsorship and fundraising opportunities(j) Organizes and implements approved league fundraising activities (k) Coordinates participation in fundraising activities (l) Maintains records of monies secured through sponsorship and fundraising initiatives.
ARTICLE VI - FINANCIAL AND ACCOUNTING
SECTION 1 Authority.
The Board of Directors shall decide all matters pertaining to the finances of the Two River Little League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.
SECTION 2 Contributions.
The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Two River Little League.
SECTION 3 Solicitations.
The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Two River Little League treasury.
SECTION 4 Disbursement of Funds.
The Board shall not permit the disbursement of Two River Little League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the Two River Little League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
SECTION 5 Compensation.
The Game Scheduler and Umpire Coordinator shall receive compensation from the Two River Little League for services rendered as determined by The Board of Directors.
SECTION 6 Deposits.
All moneys received, including Auxiliary Funds, shall be deposited to the credit of the Two River Little League.
SECTION 7 Fiscal year.
The fiscal year of the Two River Little League shall begin on October 1st and shall end on September 30. Note: Two River Little League may qualify under the Little League Baseball, Incorporated because of these dates.
SECTION 8 Distribution of Property upon Dissolution.
Upon dissolution of the Two River Little League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Two River Little League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE VII – AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting. This Constitution was approved by the Two River Little League Membership on_______________(date). President’s Name (Print) ______________________________________________ President’s Signature__________________________________ __________(date) Make one copy for the District Administrator and copies for the Local League. Send original to Regional Headquarters. This Two River Little League’s Constitution on file at Regional Headquarters is the official Constitution of this Two River Little League. Little League Baseball, Incorporated does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.